Muddog Booster Club 2016-2017
Executive Members
Brandon Herber - President Jana Taylor - Treasurer Other Members Angela Jacquez Laura Coti JoAnn Alba |
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Muddog Booster Club By-Laws
ARTICLE I-NAME
The name of the Boys Soccer Team Booster Club shall be:
MUDDOG BOOSTER CLUB.
ARTICLE II-OBJECTIVES
Section 1. To promote interest in the Boys Soccer Team (BST) and in its maintenance and to cooperate in this endeavor with the Board of Education and the Superintendent.
Section 2. To assist the coaches of the BST in any way that benefits the BST.
Section 3. To aide in financing the BST.
Section 4. To promote scholarship, athletic achievement and sustaining high moral standards among members of the BST.
ARTICLE III-MEMBERSHIP
Section 1. Membership will be parents, guardians, and/or community supporters of the BST.
Section 2. Term of membership will be from May 1 to April 30. New boy’s parents will be invited to join the MUDDOG BOOSTER CLUB at the booster meeting immediately following the selection of new BST members.
Section 3. The Principals of the schools, the Athletic Director, and the Coaches of the BST will be considered honorary members of this organization.
Section 4. Annual dues will be $15.00 per family. Additional donations will be accepted.
ARTICLE IV-OFFICERS
Section 1. A. Officers of this organization shall be: President, Vice President,
Secretary, Treasurer and Bookkeeper. Board members may include, but are not limited to, seven (7) chairpersons.
B. The membership shall be notified by the February newsletter that nominations for Officers will be made at the March meeting. Nominations may be made in writing to the Chairperson of the Nominating Committee prior to the March Meeting. All nominees
ARTICLE IV-OFFICERS continued
must have prior consent to be nominated for an office. The election of Officers shall take place at the April Booster Club meeting.
C. A person shall not be eligible to serve more than two (2) consecutive terms in any one office.
D. Outgoing officers will be requested to serve as an Advisory Committee to the Executive Committee during the following year.
Section 2. A. Officers shall be elected from a slate presented by the Nominating
Committee and approved by the board before the election begins.
B. The nominating Committee shall consist of three (3) members appointed by the President. One of these shall act as Chairperson of the committee.
C. The Nominating Committee shall preside over the election of officers at the end of the year (EOY) meeting.
ARTICLE V-DUTIES OF THE OFFICERS
Section 1. It shall be the duty of the President to:
A. Preside at all meetings.
B. Appoint standing committee chairs with the suggestions of the Board Members.
C. Be the executive head of the Boosters with full powers to enforce the By-Laws.
D. Collect all notebooks at the end of service term to be turned over to the incoming President.
Section 2. It shall be the duty of the Vice President to:
A. Preside in the absence of the President.
B. Serve as committee chair for President.
Section 3. It shall be the duty of the Secretary to:
A. Attend to all correspondence addressed to the Booster Club.
B. To send all notices.
C. Keep a record of all members of the Booster Club.
D. Keep minutes of all Booster Club meetings and the Board Member meetings. Minutes shall be available to all Booster Club members.
Section 4. It shall be the duty of the Treasurer to:
A. To receive money and make deposits in an approved depository under
the name of MUDDOG BOOSTER CLUB in a timely manner.
B. To write checks and pay all invoices.
C. To keep accurate documentation of monies collected.
D. Keep receipts for all disbursements and be able to provide the receipts for review.
E. To record all transactions in the checkbook register at the time of the transaction.
F. To reconcile the check register to the bank statement balance at the end of the month.
ARTICLE V-DUTIES OF THE OFFICERS continued
G. To receive approval of the Booster Club or Executive Committee (minimum of four (4) members) for all expenditures over $500. Expenditures over $500 must have two (2) signatures.
H. To either issue a receipt for money collected or has a list with monies received.
I. To refrain from accepting cash, if at all possible.
J. Not replace any cash with a personal check.
1. The President, Treasurer and one other officer will be on the check signing card.
2. Bank statements and charge backs will be received by the Treasurer.
3. The Treasurer is required to produce a monthly bank statement with cancelled checks at each Booster Club meeting and an up-to-date report of the account.
4. The Treasurer must receive an invoice or a receipt to pay bills or reimburse any monies on behalf of the Booster Club.
5. The incoming Treasurer and another member appointed by the President shall conduct a year-end audit of the account and report the results to the membership at the first Booster Club meeting.
Section 5. It is the duty of the Fund Raising Chairperson to:
A. Help the Treasurer in the duties of that office.
B. Coordinate all fund raising activities.
C. Receive and include in his/her notebook a copy of each report submitted by the chair of the various fund raising events or committees.
Section 6. All Officers and Committee Chairpersons shall provide a report to the membership when appropriate. When a committee has completed its duty, the Chair shall report results to the membership. Each Officer and Chairperson shall provide a written, year-end report or notebook with suggestions for the next year’s Officer or Chairperson. Any Chairperson responsible for collecting money for the Booster Club shall count and verify the amount with the Treasurer and include a record of the amount in his/her report.
ARTICLE VI-BOARD MEMBERS
Section 1. The Board will consist of the elected Officers and Committee Chairpersons that will strive to represent all classes in grades 9, 10, 11 & 12.
Section 2. The Board shall transact necessary business at intervals between regular Booster Club meetings.
Section 3. The Board shall meet no less than five (5) times a year.
ARTICLE VII-RESIGNATIONS
Section 1. The President shall accept a written resignation from a resigning officer.
Section 2. The President shall appoint a member of the Booster Club to fill the unexpired term of a resigning officer.
ARTICLE VIII-MEETINGS
Section 1. Regular meetings of the Booster Club will be no less than five (5) times a year.
Section2. Special meetings may be called by the President after giving due notice to all members.
ARTICLE IX-AMMENDMENTS
Section 1. The By-Laws may be amended at the regular meeting of the Booster Club by a majority vote, provided all members have been duly notified.
Created May 31, 2006
ARTICLE I-NAME
The name of the Boys Soccer Team Booster Club shall be:
MUDDOG BOOSTER CLUB.
ARTICLE II-OBJECTIVES
Section 1. To promote interest in the Boys Soccer Team (BST) and in its maintenance and to cooperate in this endeavor with the Board of Education and the Superintendent.
Section 2. To assist the coaches of the BST in any way that benefits the BST.
Section 3. To aide in financing the BST.
Section 4. To promote scholarship, athletic achievement and sustaining high moral standards among members of the BST.
ARTICLE III-MEMBERSHIP
Section 1. Membership will be parents, guardians, and/or community supporters of the BST.
Section 2. Term of membership will be from May 1 to April 30. New boy’s parents will be invited to join the MUDDOG BOOSTER CLUB at the booster meeting immediately following the selection of new BST members.
Section 3. The Principals of the schools, the Athletic Director, and the Coaches of the BST will be considered honorary members of this organization.
Section 4. Annual dues will be $15.00 per family. Additional donations will be accepted.
ARTICLE IV-OFFICERS
Section 1. A. Officers of this organization shall be: President, Vice President,
Secretary, Treasurer and Bookkeeper. Board members may include, but are not limited to, seven (7) chairpersons.
B. The membership shall be notified by the February newsletter that nominations for Officers will be made at the March meeting. Nominations may be made in writing to the Chairperson of the Nominating Committee prior to the March Meeting. All nominees
ARTICLE IV-OFFICERS continued
must have prior consent to be nominated for an office. The election of Officers shall take place at the April Booster Club meeting.
C. A person shall not be eligible to serve more than two (2) consecutive terms in any one office.
D. Outgoing officers will be requested to serve as an Advisory Committee to the Executive Committee during the following year.
Section 2. A. Officers shall be elected from a slate presented by the Nominating
Committee and approved by the board before the election begins.
B. The nominating Committee shall consist of three (3) members appointed by the President. One of these shall act as Chairperson of the committee.
C. The Nominating Committee shall preside over the election of officers at the end of the year (EOY) meeting.
ARTICLE V-DUTIES OF THE OFFICERS
Section 1. It shall be the duty of the President to:
A. Preside at all meetings.
B. Appoint standing committee chairs with the suggestions of the Board Members.
C. Be the executive head of the Boosters with full powers to enforce the By-Laws.
D. Collect all notebooks at the end of service term to be turned over to the incoming President.
Section 2. It shall be the duty of the Vice President to:
A. Preside in the absence of the President.
B. Serve as committee chair for President.
Section 3. It shall be the duty of the Secretary to:
A. Attend to all correspondence addressed to the Booster Club.
B. To send all notices.
C. Keep a record of all members of the Booster Club.
D. Keep minutes of all Booster Club meetings and the Board Member meetings. Minutes shall be available to all Booster Club members.
Section 4. It shall be the duty of the Treasurer to:
A. To receive money and make deposits in an approved depository under
the name of MUDDOG BOOSTER CLUB in a timely manner.
B. To write checks and pay all invoices.
C. To keep accurate documentation of monies collected.
D. Keep receipts for all disbursements and be able to provide the receipts for review.
E. To record all transactions in the checkbook register at the time of the transaction.
F. To reconcile the check register to the bank statement balance at the end of the month.
ARTICLE V-DUTIES OF THE OFFICERS continued
G. To receive approval of the Booster Club or Executive Committee (minimum of four (4) members) for all expenditures over $500. Expenditures over $500 must have two (2) signatures.
H. To either issue a receipt for money collected or has a list with monies received.
I. To refrain from accepting cash, if at all possible.
J. Not replace any cash with a personal check.
1. The President, Treasurer and one other officer will be on the check signing card.
2. Bank statements and charge backs will be received by the Treasurer.
3. The Treasurer is required to produce a monthly bank statement with cancelled checks at each Booster Club meeting and an up-to-date report of the account.
4. The Treasurer must receive an invoice or a receipt to pay bills or reimburse any monies on behalf of the Booster Club.
5. The incoming Treasurer and another member appointed by the President shall conduct a year-end audit of the account and report the results to the membership at the first Booster Club meeting.
Section 5. It is the duty of the Fund Raising Chairperson to:
A. Help the Treasurer in the duties of that office.
B. Coordinate all fund raising activities.
C. Receive and include in his/her notebook a copy of each report submitted by the chair of the various fund raising events or committees.
Section 6. All Officers and Committee Chairpersons shall provide a report to the membership when appropriate. When a committee has completed its duty, the Chair shall report results to the membership. Each Officer and Chairperson shall provide a written, year-end report or notebook with suggestions for the next year’s Officer or Chairperson. Any Chairperson responsible for collecting money for the Booster Club shall count and verify the amount with the Treasurer and include a record of the amount in his/her report.
ARTICLE VI-BOARD MEMBERS
Section 1. The Board will consist of the elected Officers and Committee Chairpersons that will strive to represent all classes in grades 9, 10, 11 & 12.
Section 2. The Board shall transact necessary business at intervals between regular Booster Club meetings.
Section 3. The Board shall meet no less than five (5) times a year.
ARTICLE VII-RESIGNATIONS
Section 1. The President shall accept a written resignation from a resigning officer.
Section 2. The President shall appoint a member of the Booster Club to fill the unexpired term of a resigning officer.
ARTICLE VIII-MEETINGS
Section 1. Regular meetings of the Booster Club will be no less than five (5) times a year.
Section2. Special meetings may be called by the President after giving due notice to all members.
ARTICLE IX-AMMENDMENTS
Section 1. The By-Laws may be amended at the regular meeting of the Booster Club by a majority vote, provided all members have been duly notified.
Created May 31, 2006